Project Officer
30 Oct 2009 09:27:00 GMT
Deadline date: 30 Nov 2009 |
| Organisation: | Merlin - UK |
| Location: | 214383 |
| Type: | temporary |
| Salary: | 30-40 (000's USD) |
| Description: | Responsible To: Project Coordinator
Working With: Field medical and non medical team members Location: Birambizo health zone, Rutshuru territory, North Kivu Province, DRC Start Date: ASAP Duration: 12 months Salary: £20,284 - £22,508 per annum (dependant on relevant experience) inclusive of annual Cost of Living allowance. Benefits: Insurance cover, accommodation, free return flights, annual loyalty bonus, R&R and 24 days annual leave. Only short-listed applicants will be contacted. Due to the urgency of this position, applications will be shortlisted on a regular basis and we may offer this post before the closing date. Please note: this is an unaccompanied position. Merlin International Profile Merlin specialises in health, saving lives in times of crisis and helping to rebuild shattered health services. Each year, Merlin helps more than 15 million people in up to 20 countries. Context and Background Merlin has been operational in the Great Lakes region since 1994, Our projects have assisted refugees and displaced people on both sides of the eastern border of the Democratic Republic of Congo (DRC). Since March 1997, Merlin has provided extensive support to health zones in South Kivu, North Kivu, Kasai Oriental, and Maniema provinces of eastern DRC. Other Merlin projects have provided assistance to host and displaced populations in western DRC in Kamonia province. Specific areas of intervention include the following: Health Systems Strengthening for improved health service delivery Primary Healthcare Programs including water and sanitation projects Emergency Preparedness and Response including support to national surveillance systems CDC projects for HIV, TB, Malaria and neglected diseases Construction and Rehabilitation of health facilities, schools and community health infrastructures Main purpose of the role The Birambizo Project Officer will be responsible for managing the Katwe office and overseeing project activities in Birambizo health zone. This includes overseeing logistic activities, responsibility for security and ensuring proper financial procedures are followed for the project site. This role is also responsible for the coordination, management and capacity building of national staff members. Overall Objectives (scope) Base management Project Management and Development Administration and Finance Human Resources Security Representation Responsibilities Base Management Ensure adequate information flow within Birambizo and Tongo teams and between Birambizo and Goma offices Create/maintain a team spirit within the Merlin staff Collaborate, exchange and communicate with CARE staff (in the same base) Project Management and Development Plan and monitor project activities and outputs against project Logframes and budgets. This includes grant opening, grant closing and monthly grant monitoring meetings with all departments, as well as activity, procurement and financial planing. Ensure the delivery of the project according to objectives and time-frames Reporting internal and external - for daily and weekly site communications. Ongoing evaluation and development of proposals Security (in collaboration with Birambizo field Logistician) Responsible for the security of the Merlin team and assets in a changeable and volatile security environment, including initiating and organising evacuation if necessary Ongoing monitoring of the security situation in the region Prepare and update security guidelines and ensure that these are adhered to Provide timely and accurate security/incident reports to the Project Coordinator and Goma Security Focal Point Maintain regular contacts with key actors in relation to security (local authorities, the community, MONUC, OCHA, etc.) Admin and Finance Manage the program budget and ensure regular communication with the Finance Manager on all budget matters. Manage cash on site, ensuring compliance with Merlin procedures in relation to cash security (on site and cash transfer). Ensure activities in Birambizo comply with all legal and bureaucratic requirements of DRC Manage the national administrator activities. Prepare timely cash Filing systems and record keeping Prevent, and if necessary report fraud and misconduct within Merlin staff and partners Human Resources To recruit all non-medical staff and assist the Medical Officer (MO) with the recruitment of all medical staff. Ensure that a regular appraisal system is followed To ensure that all staff management is carried out according to the Merlin internal regulations and the DRC labour code To provide the HR dept in Goma with monthly staff information updates and keep them informed on all disciplinary matters In Coordination with the Medical Officer, to assess the continuing training needs of the Rutshuru national staff and ensure training needs are appropriately met and within budget. Representation Represent Merlin and its activities to key stakeholders (community, authorities, donors, other (I)NGOs, partners) Closely collaborate with MoH on Health Zone level and assure that Merlin projects effectively contribute to MoH capacity building and comply with MoH strategies Other Provide coverage for other posts when needed and carry out any other responsibilities as requested by the Country Director Person Specification Essential Qualifications, experience and competences Strong communication skills, with excellent written and spoken English and French Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, indicators etc.) Good experience of managing budgets and finance related issues Experience and understanding of Logistics Experience of Security management in an unstable environment Proven problem solving and organizational skills, flexible and calm under pressure Strong leadership skills and a supportive management style Good training/capacity building and management skills Good team worker, able to live and work closely with a small team Ability to work under stressful conditions in an isolated area with no expatriate presence Ability to work on own initiative Computer skills (Word, Excel, E-mail) Experience of proactively identifying and addressing issues An understanding of and commitment to Merlins mission and values Desirable Qualifications, experience and competences Spoken Kiswahili Working experience in the region Experience in health care management in developing contexts To apply for this position To apply for this position please download an application form from our website www.merlin.org.uk. Completed applications should be emailed to applications@merlin-uk.org stating in the subject field the job title, country and reference number (if any) of the vacancy you have applied for. Data Protection Please note, on submitting your application, you are agreeing to Merlin holding and using the information that you have given for the purposes of recruitment and employment should an offer be made. In order to process your job application, it may be necessary for your application to be sent to the Country Director/Operations Coordinator (in the country you are applying for) for consideration. If you do not agree with this, please state so when applying. |
| Name: | Jackelyne Weeks |
| Email: | applications@merlin-uk.org |